1. Receive appointment and briefing from the Resources Unit Leader.
2. Read this entire Job Action Sheet and review incident management team chart (HICS Form 207). Put on position identification.
3. Notify your usual supervisor of your HICS assignment.
4. Document all key activities, actions, and decisions in an Operational Log (HICS Form 214) on a continual basis.
5. Appoint team members as needed and complete the Branch Assignment List (HICS Form 204).
6. Brief team members on current situation; outline team action plan and designate time for next briefing.
7. Initiate the Disaster Victim/Patient Tracking Form (HICS Form 254) to track the number of victims received at the facility, basic information and location.
8. If patient evacuation is planned or in progress, initiate the Master Patient Evacuation Tracking Form (HICS Form 255) to track patient information and evacuation location.
9. Establish contact with Hospital Staffing Office/Coordinator and hospital department directors to obtain an accounting of all staff personnel on-duty or expected.
10. Establish access to personnel tracking system. Compare the available information with that obtained from department and division directors. Reconcile variations.
11. Assist the Labor Pool and Credentialing Unit to establish solicited and unsolicited volunteer credentialing process per the hospital’s standard operating procedures.
12. Initiate the Volunteer Staff Registration Form (HICS Form 253), in conjunction with the Labor Pool and Credentialing Unit Leader.
13. Maintain regular contact with the Labor Pool & Credentialing Unit Leader and Personnel Staging Team Leader to share information and personnel status.
14. Document all communications (internal and external) on an Incident Message Form (HICS Form 213). Provide a copy of the Incident Message Form to the Documentation
Unit.
Ongoing Duties:
1. Meet regularly with the Resources Unit Leader for status reports, and relay important information to Team Members.
2. Maintain and continually update the Disaster Victim/Patient Tracking Form (HICS Form 254) to track the number of victims received at the facility, basic information and location.
3. Request additional staffing resources to assist from the Labor Pool and Credentialing Unit, notify the Resource Unit Leader.
4. Communicate regularly with the Labor Pool & Credentialing Unit to identify critical staff or skills in demand.
5. Maintain a current census and accounting of on-duty and available off-duty staff, physicians and volunteers, in collaboration with the Labor Pool and Credentialing Unit
Leader.
6. Meet with Public Information Officer, Liaison Officer, Situation Unit Leader, and Labor Pool & Credentialing Unit Leader to update information about staffing needs, personnel on duty/available for assignment and project future staffing needs.
7. Centralize the receipt and posting of information about shift assignments.
8. Provide personnel tracking information to the Finance/Administration Section’s Time Unit Leader to assist in reconciliation of time and attendance.
9. Develop and submit an action plan to the Resources Unit Leader when requested.
10. Advise the Resources Unit Leader immediately of any operational issue you are not able to correct or resolve.
