Maintain information on the status, location, and availability of all patient beds, including disaster cots and stretchers.
Update Secondary Person Responsible:
Documents/Tools:
• Incident Action Plan
• Hospital emergency operations plan
• Hospital organization chart
• Hospital telephone directory
• Hospital Bed Tracking Log/System
• Radio/satellite phone
• Access to IT systems, specially bed tracking or cleaning status tracking systems
1. Receive appointment and briefing from the Situation Unit Leader.
2. Read this entire Job Action Sheet and review incident management team chart (HICS Form 207). Put on position identification.
3. Notify your usual supervisor of your HICS assignment.
4. Document all key activities, actions, and decisions in an Operational Log (HICS Form 214) on a continual basis.
5. Appoint team members as needed and complete the Branch Assignment List (HICS Form 204).
6. Brief team members on current situation; outline team action plan and designate time for next briefing.
7. Obtain current census and bed status from Admitting personnel and other hospital sources.
8. Establish contact with all patient treatment areas, Environmental Services and others to inform them of activation of your position and contact information.
9. Develop a report of current bed status.
10. Initiate a Bed Tracking Log for disaster victims, using normal paper or electronic system.
11. Determine if improvised bed tracking protocols are required for mass casualty incidents due to additional beds and cots that may be added to the normal hospital census.
12. Document all communications (internal and external) on an Incident Message Form (HICS Form 213). Provide a copy of the Incident Message Form to the Documentation
Unit.
Ongoing Duties:
1. Meet with Public Information Officer, Liaison Officer, Patient Registration Manager and Patient Tracking Manager on a routine basis to update bed and census data.
2. Continue to maintain a current Bed Tracking log/system to document the location and status of all beds, including cots and stretchers.
3. Monitor incident status factors such as early discharge, evacuation, or contamination that may alter bed availability.
4. Develop and submit an action plan to the Situation Unit Leader when requested.
5. Advise the Situation Unit Leader immediately of any operational issue you are not able to correct or resolve.
