1. Receive appointment, briefing, and any appropriate materials from the Medical Care Branch Director.
2. Read this entire Job Action Sheet and review incident management team chart (HICS Form 207). Put on position identification.
3. Notify your usual supervisor of your HICS assignment.
4. Document all key activities, actions, and decisions in an Operational Log (HICS Form 214) on a continual basis.
5. Appoint Patient Registration Unit members and complete the Branch Assignment List (HICS Form 204).
6. Brief Unit staff on current situation, incident objectives and strategy; outline Unit action plan; and designate time for next briefing.
7. In coordination with the Patient Tracking Manager, track inpatient and outpatient admissions and discharges.
8. Work with the Situation Unit Leader to document, and track all incoming and outgoing patients.
9. Document all communications (internal and external) on an Incident Message Form (HICS Form 213). Provide a copy of the Incident Message Form to the Documentation Unit.
Ongoing Duties:
1. Meet regularly with the Medical Care Branch Director for status reports, and relay important information to Unit members.
2. Maintain regular communications and provide patient registration information and updates to the Planning Section’s Patient Tracking Manager.
3. Ensure all documentation and patient registration information is completed to ensure timely payment of patient bills.
4. Identify need for assistance or equipment and report to the Medical Care Branch Director.
5. Develop and submit an action plan to the Medical Care Branch Director when requested.
6. Advise the Medical Care Branch Director immediately of any operational issue you are not able to correct or resolve.
