1. Receive appointment, briefing, and any appropriate materials from the Finance/Administration Section Chief.
2. Read this entire Job Action Sheet and review incident management team chart (HICS Form 207). Put on position identification.
3. Notify your usual supervisor of your HICS assignment.
4. Document all key activities, actions, and decisions in an Operational Log (HICS Form 214).
5. Appoint Unit members and complete the Branch Assignment List (HICS Form 204).
6. Brief Unit members on current situation, incident objectives, and strategy; outline Unit action plan; and designate time for next briefing.
7. Ensure Unit members comply with safety policies and procedures.
8. Establish cost reporting procedures, including proper coding.
9. Implement third-party billing procedures.
10. Implement procedures for receiving and depositing funds.
11. Document all communications (internal and external) on an Incident Message Form (HICS Form 213). Provide a copy of the Incident Message Form to the Documentation Unit.
Ongoing Duties:
1. Meet routinely with the Finance/Administration Section Chief for status reports, and relay important information to Unit members.
2. Maintain cost tracking and analysis.
3. Collect copies, summaries, or original documentation of costs from all cost centers.
4. Prepare a cost-to-date summary report for submission to the Finance/Administration Section Chief every eight hours and as requested.
5.Inform Section Chiefs of pertinent cost data at the direction of the Finance/Administration Section Chief or Incident Commander.
6. Develop and submit an action plan to the Finance/Administration Section Chief when requested.
7. Advise the Finance/Administration Section Chief immediately of any operational issue you are not able to correct or resolve.
