Organize and coordinate the transportation of all ambulatory and non-ambulatory patients. Arrange for the transportation of human and material resources within or
outside the facility.
Update Secondary Person Responsible:
Documents/Tools:
• Incident Action Plan
• Hospital emergency operations plan
• Hospital organization chart
• Hospital telephone directory
• Radio/satellite phone
1. Receive appointment and briefing from the Support Branch Director. Obtain packet containing the Unit’s Job Action Sheets.
2. Read this entire Job Action Sheet and review incident management team chart (HICS Form 207). Put on position identification.
3. Notify your usual supervisor of your HICS assignment.
4. Document all key activities, actions, and decisions in an Operational Log (HICS Form 214) on a continual basis.
5. Appoint Transportation Unit team members and in collaboration with the Support Branch Director, complete the Branch Assignment List (HICS Form 204).
6. Brief Unit members on current situation, incident objectives and strategy; outline Unit action plan; and designate time for next briefing.
7. Assess transportation requirements and needs for patients, personnel and materials; request patient transporters from the Labor Pool & Credentialing Unit Leader to assist in the gathering of patient transport equipment.
8. Inventory and assemble gurneys, litters, wheelchairs and stretchers in proximity to ambulance off-loading area and triage area.
9. Establish ambulance loading area in cooperation with the Security Branch Director and Operations Section’s Staging Manager and Vehicle Staging Team Leader. Advise EMS
of location.
10. Inventory available out of hospital transportation resources (buses, shuttles, ambulances)
11. Receive requests for air lift medical evacuation from patient care areas and coordinate requests with Liaison Officer for use of outside air medical access resources for
MEDEVAC with the local Emergency Operations Center (EOC) or directly with vendor per the plan.
12. Coordinate request for public/private sector ambulance transportation with the Liaison Officer to the local EOC or directly with provider per existing response plans and
agreements.
13. Document all communications (internal and external) on an Incident Message Form (HICS Form 213). Provide a copy of the Incident Message Form to the Documentation Unit.
Ongoing Duties:
1. Continue coordination of transportation/shipment of resources into and out of the facility with the vendor by phone/radio, on site supervisor, or local EOC.
2. Continue coordination of transportation for patient transfers with:
• Personnel and Vehicle Staging Team Leaders
• Discharge area
• EMS (public and private providers)
• Other hospitals
• Local EOC
• Military
3. In the event of a hospital evacuation and/or the relocation of medical services outside of existing structure, anticipate and prepare for transportation needs.
