Monitor the utilization of financial assets and the accounting for financial expenditures. Supervise the documentation of expenditures and cost reimbursement activities.
Update Secondary Person Responsible:
Documents/Tools:
Incident Action Plan
Hospital emergency operations plan
Hospital organization chart
Hospital telephone directory
Radio/satellite phone
Hospital inventory
Hospital financial data forms
State and DHS/FEMA reimbursement forms
1. Receive appointment and briefing from the Incident Commander. Obtain packet containing Finance/Administration Section Job Action Sheets.
2. Notify your usual supervisor of your HICS assignment.
3. Read this entire Job Action Sheet and review incident management team chart (HICS Form 207). Put on position identification.
4. Determine need for and appropriately appoint Finance/Administration Unit Leaders, distribute corresponding Job Action Sheets and position identification. Complete the Branch Assignment List (HICS Form 204).
5. Brief Finance/Administration Section Unit Leaders on current situation, incident objectives, and strategy; outline Section action plan; and designate time for next briefing.
6. Participate in Incident Action Plan preparation, briefings, and meetings as needed and,
Provide cost implications of incident objectives
Ensure that the Incident Action Plan is within financial limits established by the Incident Commander
Determine if any special contractual arrangements/agreements are needed.
7. Obtain information and updates regularly from Finance/Administration Section Unit Leaders; maintain knowledge of current status of all Units; inform Situation Unit Leader of status information.
8. Distribute the Section Personnel Time Sheet (HICS Form 252) to Finance/Administration Section staff and ensure time is recorded appropriately. Submit the Section Personnel Time Sheet to the Finance/Administration Sections Time Unit Leader at the completion of a shift or at the end of each operational period.
9. Ensure Finance/Administration Section personnel comply with safety policies and procedures.
10. Document all key activities, actions, and decisions on an Operational Log (HICS Form 214) on a continual basis.
11. Document all communications (internal and external) on an Incident Message Form (HICS Form 213). Provide a copy of the Incident Message Form to the Documentation Unit.
Ongoing Duties:
1. Communicate frequently with the Incident Commander; brief routinely on the status of the Finance/Administration Section.
2. Initiate the Resource Accounting Record (HICS Form 257) to track equipment used during the response.
3. Designate times for briefings and updates with Finance/Administration Section Unit Leaders to develop or update the Section action plan.
4. Approve a "cost-to-date" incident financial status report submitted by the Cost Unit Leader every eight hours summarizing financial data relative to personnel, supplies and other expenditures and expenses.
5. Work with the Incident Commander and other Section Chiefs to identify short and long term issues with financial implications; establish needed policies and procedures.
6. Ensure that the Finance/Administration Section is adequately staffed and supplied.
