1. Receive appointment, briefing, and any appropriate materials from the Finance/Administration Section Chief.
2. Read this entire Job Action Sheet and review incident management team chart (HICS Form 207). Put on position identification.
3. Notify your usual supervisor of your HICS assignment.
4. Document all key activities, actions, and decisions in an Operational Log (HICS Form 214).
5. Appoint Unit members and complete the Branch Assignment List (HICS Form 204).
6. Brief Unit members on current situation, incident objectives, and strategy; outline Unit action plan; and designate time for next briefing.
7. Ensure Unit members comply with safety policies and procedures.
8. Ensure the separate accounting of all contracts specifically related to the emergency incident and of all purchases within the enactment of the emergency incident
management plan.
9. Establish a line of communication with the Supply Unit Leader to insure resource coordination.
10. Obtain authorization to initiate and finalize purchases from the Finance/Administration Section Chief, or authorized representative.
11. Interpret and initiate contracts/agreements to minimize costs (when possible) and resolve disputes.
12. Establish and document emergency agreements for the sharing, transfer of material, supplies, etc., to other entities.
13. Document all communications (internal and external) on an Incident Message Form (HICS Form 213). Provide a copy of the Incident Message Form to the Documentation Unit.
Ongoing Duties:
1. Meet routinely with the Finance/Administration Section Chief for status reports, and relay important information to Unit members.
2. Maintain log of all purchases related to the incident and initiate the Procurement Summary Report (HICS Form 256).
3. Collect invoices and other records to reconcile them with the procurement agreements before forwarding them to the Cost Unit Leader.
4. Forward a summary accounting of purchases on the Procurement Summary Report (HICS Form 256) to the Cost Unit Leader every eight hours, or as determined by the
Cost Unit Leader.
5. Coordinate with the Supply Unit Leader to ensure that procurements meet the needs of the requestors.
6. Develop and submit an action plan to the Finance/Administration Section Chief when requested.
7. Advise the Finance/Administration Section Chief immediately of any operational issue you are not able to correct or resolve.
